New Faculty Reference Guide

Financial Reporting

The BSC provides a standard set of monthly electronic reports via Box for all grant and faculty startup financial activity.  Please contact your BSC Rep to obtain access and review the report content.

Ad hoc reports can be scheduled and provided as needed.  Contact your BSC Rep to discuss your requirements.

Grants Management

Sponsored Programs Administration (SPA) provides tools and resources for finding funding, developing proposals, creating a budget, and managing awards.  Essentials for Project Directors/PI’s provides important information regarding cost principles, administrative costs, sub recipients, cost sharing, cost transfers, effort certification, financial conflict of interest, and research involving humans, vertebrate animals and biological materials.  Expense Approval Guidance provides guidance for expenses charged to sponsored programs and for determining the reasonableness, allocability, and allowability of costs.

Huddleston Hall Entrance at Dusk
Huddleston Hall

Personnel

Graduate assistantships are processed by your BSC Rep three times a year (fall, spring, and summer). Hiring lists are created by a designated admin in each department and then communicated to the BSC with pertinent hiring information.

Non-status student or hourly employees are appointed as needed throughout the academic year and summer.  Contact your BSC Rep to discuss the hiring process.

Procurement

Your BSC Rep may purchase equipment and supplies for you.  Faculty, staff and students should make every effort to purchase from university vendors or preferred suppliers.  For specialized equipment and supplies, please coordinate directly with the vendor to obtain quotes and then contact your BSC Rep for purchasing.

You may elect to sign up for a pcard to complete your own purchasing.  Contact your BSC Rep to complete an application and discuss the responsibilities for being a pcardholder.  You will be required to complete training with the campus pcard administrator before receiving your card.

Travel

Please consult with your department Chairperson and BSC Rep before making travel arrangements for foreign or domestic travel.  The Travel section of this website also provides a general overview of items to consider before, during, and after your trip.