Procurement

Supplies

You may phone, fax, email, or visit the BSC with the information below to place an order for supplies.  You may also complete a BSC order form with this information.  All orders will be placed within 24-48 hours of receipt unless otherwise requested.

  • Vendor name, address, and phone number
  • Description of item(s)
  • Business purpose for the purchase
  • Cost and funding source

For purchases through UNH entities we will issue an encumbrance number to place the order.  For items requiring a purchase order the BSC will initiate the process with USNH Purchasing.

Equipment

Items with a purchase price of $5,000 or more and having an estimated useful life of more than one year are defined by USNH as equipment.  It is always prudent to obtain several quotes regardless of the dollar amount; however, a formal bid process is required for goods or services over $35,000.  Contact your BSC rep to review the details.

Services

Contracted services performed by an individual on campus require prior approval and coordination with USNH Purchasing.  Please contact your BSC rep to complete the necessary forms.

Purchasing Card (Pcard)

Hubbard Room in Dimond Library
Dimond Library

A purchasing card (pcard) is the university MasterCard intended to be used for large volume, small dollar (<$1,000) transactions.  Pcard usage is approved for the following expenses:

  • Conference and registration fees
  • Library acquisitions
  • Maintenance & repairs
  • Membership dues & fees
  • Rental cars
  • Postage
  • Printing & copying
  • Subscriptions
  • Supplies

If you would like a pcard, please contact your BSC rep and complete a pcard application.  Cardholders are required to attend a training session and comply with cardholder responsibilities.